Why should you buy a CMMS? We know what introducing a new software solution at work isn’t easy— you have to spend time researching vendors, going through the sales process, justifying the cost, and training your team.
But the benefits of CMMS Software are definitely worth the work, and can help you save time and money, improve health and safety, and more.
I. Reducing downtime
1. Conquer maintenance backlog
Some degree of maintenance backlog is unavoidable, but too much can send your operation into a tailspin. Exhibit A: The cost of backlogged maintenance at US national parks is estimated to be $12 billion. This is an extreme case, but it illustrates the importance of keeping maintenance backlog at an acceptable level.
A CMMS balances resources and maintenance costs so backlog doesn’t get out of hand. The software captures small fixes that would otherwise go unnoticed and allows maintenance tasks to be scheduled, assigned, and prioritized so no jobs fall through the cracks.
2. Increase the reliability of aging assets
The average age of industrial equipment in the US is the highest since the 1940s. Although age isn’t always the reason for failure, it’s often a contributing factor. It’s not always financially possible to replace old models with a new one, which is why maintenance is so crucial.
CMMS software provides a way to collect, access, and use an asset’s historical data. This data makes it easier to see trends in an asset’s performance and decide on the type and frequency of maintenance for an asset. This ensures aging equipment is as healthy as possible.
3. Schedule more preventive maintenance
Preventive maintenance catches defects before they become a bigger problem, which reduces the number of breakdowns. Maintenance teams know preventive maintenance is key to limiting downtime, but the question is, how do you schedule more of it?
One way a CMMS answers this question is through automated work orders. PM triggers can be created based on usage, time, or condition in a CMMS. These triggers activate a work order, which is then scheduled and assigned. The work order becomes much smoother and preventive maintenance is easier to schedule, leading to less downtime.
4. Make repairs and inspections easier
Downtime occurs whenever an asset needs to be repaired or inspected. This isn’t always avoidable. However, if repairs and PMs are inefficient, it prolongs downtime. These inefficiencies can add up and cost your facility a lot of time and money in lost production.
A CMMS makes it easier to repair and inspect assets so downtime is reduced to the bare minimum. The software makes it possible for technicians to log into a mobile CMMS app and see an asset’s history, diagrams, the location of spare parts, and more so the job can get done faster.
II. Controlling costs
5. Get control over inventory
Not having a handle on inventory can lead to all sorts of costly problems. Overspending on inventory can add an additional 12% to 20% to the original purchase cost. If you don’t have the right parts on-hand when equipment breaks down (or you can’t find the parts in a messy storeroom), it results in downtime, rush shipping, and risky stopgap measures, all of which are expensive.
Managing your inventory with a CMMS helps you purchase, track, and organize parts so you can avoid these costly problems. Tools, like automated purchasing and inventory reporting, can help you make data-driven inventory decisions and eliminate over and understocking.
6. Avoid manufacturing scrap and rework
Both scrap and rework require a huge cost in the form of energy, waste, and lost production. The worst part is, it’s extremely difficult to make up for that expense without the production team working overtime.
The best way to reduce the cost of scrap and rework is to avoid unplanned failure by keeping assets healthy with preventive maintenance. CMMS software excels at helping maintenance teams plan, schedule, and execute PMs. Not only can you automate tasks with a CMMS, but you can also prioritize and assign PMs while tracking key metrics to optimize them.
7. Track and report on maintenance costs
CMMS software tracks everything connected to completed work orders, including parts, labour and other expenses. This makes it easy to run a report on these costs, view where the budget was spent, and make educated repair or replace decisions. If you’re looking to prove the value of maintenance, you can even compare the cost of reactive and planned maintenance.
8. Save energy
American manufacturers spend $230 billion on energy every year, which just goes to show that any company can cut costs by reducing energy use. Well-maintained assets are more energy-efficient and are key to lowering your overall energy expenses.
Reactive maintenance is a major source of wasted energy at production facilities because it leads to inventory issues, poor scheduling, rework, and more. A CMMS can solve each one of these issues by helping you establish a better preventive maintenance program with tools like automated work orders and easier work scheduling.
III. Increasing efficiency
9. Optimize your maintenance schedule
Well-planned maintenance schedules waste less time, resources, and money. Better planning is possible when you can anticipate every element of maintenance, like asset needs, production schedules, and inventory.
Building a better maintenance schedule starts with understanding your assets and your resources. A CMMS helps you do this by capturing, tracking, and analyzing data from an asset’s performance. From there, you can fine-tune the frequency of preventive maintenance tasks and ensure your maintenance schedule uses staff resources as effectively as possible.
10. Automate work requests
It’s common for maintenance managers to receive work requests via phone, sticky notes, whiteboard, or word of mouth. None of those are ideal. These outdated processes force maintenance teams to spend unnecessary time creating work orders and inputting data.
CMMS software eliminates all the extra steps by automating the work request process. Employees can log work requests, set up PM triggers, or connect to sensors that create work orders based on the real-time condition of an asset. No time is wasted translating work orders, tracking down operators, or rifling through a file cabinet.
11. Standardize maintenance processes
One tried and true way to make maintenance more efficient is to use a tool you know works well in a certain situation. Starting from scratch with every PM, repair, or report will take longer and lead to extra downtime and costs.
A CMMS gives you the power to build maintenance checklists, workflows and reporting templates, and more to make tasks easier and quicker. It also makes these resources available digitally, so everyone can access the same information, follow the same best practices, and get the job done as quickly as possible.
12. Improve access to maintenance resources
A lack of centralized knowledge means having to track someone down, shuffling through stacks of paper, or searching through a computer to find the solution to a breakdown. These little inefficiencies lead to bigger problems, like more downtime and failed audits.
A CMMS makes maintenance resources readily available to anyone, at any time by providing a centralized hub for information. Attach videos, manuals, task lists, accident reports, inventory requirements, and more to any piece of equipment or work order to help technicians get tasks done in less time.
IV. Collecting data and information
13. Track maintenance metrics
Maintenance metrics translate action into numbers so you can measure the performance of everyone and everything in your operation. They allow you to connect cause and effect so you can make better decisions and improve your operation.
You can’t track metrics without the right tools, processes, and people. CMMS software is the ‘tools’ part of this equation. It captures the numbers and tracks metrics over time so you can get a long-term view of your performance. It also makes it easier to analyze the metrics and fine-tuning strategies based on the data.
14. Report on relevant KPIs
Maintenance KPIs help you identify chronic equipment problems and benchmark against industry standards. However, compiling KPI reports using Excel or pen and paper can be tedious and lead to mistakes.
CMMS software allows you to collect data from various areas of your maintenance operation and make sense of them with reporting templates. Having a better understanding of your KPIs helps you add value or reduce risk with small changes. Quickly analyze trends, spot recurring problems, track costs, and more.
15. Collect real-time work order updates
Being able to track the progress of work orders is crucial for limiting backlog, creating effective schedules, planning production, and building budgets. If the right people don’t have visibility into work orders, it leads to more downtime, higher costs, and uninformed decision-making.
A CMMS helps you avoid these nightmare scenarios. The software provides real-time work order updates, like the priority status, who is assigned to it, and how long it’s taking, so you can allocate additional resources if needed. The CMMS also notifies production staff when assets are back online, so they can get back to work without delay.
16. Access historical information
It’s difficult to manage an asset through its entire lifecycle if you don’t know its history. Even if your technicians know everything about an asset’s past, high turnover and retirement rates mean this information is never far from being lost forever.
A CMMS provides a defence against this sort of brain-drain. Each asset has its own unique record that details everything that’s been done to it, from repairs to inspections, labour hours, and more. Technicians can quickly access these records to assist with PMs or troubleshooting a failure.
V. Improving health and safety
17. Ensure every job is safe
It doesn’t matter if a job is done quickly if it isn’t done safely. The chances of an accident increase when safety isn’t part of the planning process. Ensuring every job is safe adds a few extra steps when creating a work order, but it’s well worth it to keep your team healthy.
A CMMS makes it easier to create work orders that have the well-being of the maintenance team in mind. You can add checklists, material safety data sheets, safety procedures, and required PPE so you can be sure technicians are doing a job safely and avoiding risks.
18. Prepare for audits
Audits aren’t always easy to pass and it’s even more difficult without the right tools and know-how. And the prospect of failing an audit brings with it huge headaches and the risk of losing thousands or millions of dollars.
CMMS software makes it easier and more cost-effective to prepare for an audit. It helps facilitate inspection rounds and makes it possible to search the system for maintenance records of a certain asset or time period. Documenting compliance activities is also simpler with a CMMS as it gives you the chance to create reports and store photos.
19. Eliminate safety violations and fines
Safety violations lead to more accidents and can take a toll on the bottom line, costing businesses millions of dollars in fines. These violations often happen when people are missing information, expectations aren’t clear, and communication breaks down.
A CMMS can be the solution to these issues. Safety procedures can be made more accessible and visible on checklists and asset profiles. Technicians can pull up these procedures on their phones within seconds so they never miss important safety instructions that could lead to a violation.
20. Manage safety training
Training is a key element of safety— it’s been shown to reduce injuries by 24%. It also leads to fewer breakdowns and unforeseen costs. Although safety training is crucial, everything from bad timing to the need for specialized skills can hinder your team’s best-laid plans.
CMMS software can help remove the obstacles in the way of proper safety training. A CMMS allows you to store and track health and safety information for technicians, like certifications. You can also pull safety reports from the CMMS so you can decide what kind of training should be prioritized.
CMMS software is more than a one-trick pony
Everyone person in a facility has a different goal, from completing maintenance to tracking metrics or reducing costs. Regardless of what you’re trying to achieve, CMMS software makes it easier to accomplish. The real value of maintenance software lies not in its features, but in the way those tools are used to eliminate inefficiencies, identify areas of opportunity, and maximize the talent at your facility. A CMMS makes all of this possible, and more.
Although they were teammates in the alliance, in his opinion, Ye Ling s attire and the spirit beast he carried were indescribably weird, and he was an uncompromising person.The furnishings are also the best in Zuihua Manor. Bingdie listened happily, and without waiting for Ye Ling to say anything, she hurriedly responded Okay Your manor owner is really warm and hospitable When she comes back, I will go there in person.
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the masters of the Feihua clan and others, who are obviously also looking at the precious light of Dan Qi rising from the mountain behind the Golden Crow Mountain.Ye Ling knew very well that this was different from distributing spoils.
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yourself, and wait for my return Miss Tang doesn t know how many times she copied it.Seeing He Yunshou being defeated and fleeing, Feihua Sect Master rolled his eyes and hurriedly took action, offering a basket of black sparks and shouting He Laoer, where are you running away Chief of the Golden Crow Clan, please don t misunderstand me.
Roar Seeing that the master wanted to interrogate this person alone, the red fire green tailed leopard let out a very cooperative roar, opened its leopard eyes wide at the ice sculpture, opened its bloody mouth, and its sharp leopard teeth shone with a cold light Without the ice seal, the monk s originally surprised face suddenly turned into one of horror Spare Spare my life How Long Does CBD Gummies Stay in Your System: A Comprehensive Guide
I m as skinny as a stick and don t have much meat.
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It will definitely cause greater casualties. Ye Ling immediately nodded in response and called Shang Hongtang, Siko Tingyan Get Ready to Glow: The Ultimate Guide to Weight Loss Gummies Price and Where to Buy Them
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Hmph Just with an eighth grade high grade earth shield, you want to block my footsteps Stop dreaming Open it The hoarse and ethereal voice of the Winged Fire Witch sounded 2025’s Top 5 Apple Cider Vinegar Weight Loss Recipes for a Slimmer You
again, and her sharp claws touched the earth element.This young master of the Canglang Barbarian Clan is in the middle stage of the Golden Core like them, but he is very agile and extremely brave.
If it were not controlled by the captain Ye Ling, the Ancient Barbarian Puppet would have smashed him into a meat pie with its fists.Come on, give me a badge Elder Leng Ju was shocked.
God
born with divine power Jiang Yuebai waved his left hand and smiled contemptuously I m not good with my left hand.The monks from all over the Cang Yan Land came out of their hiding places and looked up at the sky.
During the period of being poisoned, use less weapons and eat more things that warm and replenish your energy.Several lotus pods are inserted into long necked bottles, which are both decoration and goods.
The disciple of Hedan Palace walked away with his sword, a smile on his lips.He felt as small as an ant, facing the unshakable power of heaven and earth.
Including your master Jiuchuan, who went through disasters and was left out in the cold.There are also the remains of the natal magic weapon refined by the Wuweishan people.
It is also said that the supply can be increased in the future.As soon as Yu Qiuchi left, Yun Shang took a long breath and threw herself at Jiang Yuebai with a cry.
That s right, the rotation of the Five Elements does not require her to do anything specifically, she only needs to realize it.
It s as strong as the power of God Wang Shiyuan watched helplessly as the top quality red mulberry wood was submerged into the boiling magma and burned to ashes.Some people even took a long time to make up their minds and thought clearly about the pros and cons of Finding the Best Cannabis Sleep Gummies for a Restful Night's Sleep (zYkGv)
going or not going.
Face, he said coldly You deserve it I regard you as the savior of our Qu family.It is impossible for the Red Lotus Fairy of Liantai Cave Mansion to go all the way across the East China Sea just to kill him for a small foundation building repair.
As the ancestor of the fairy gate pressed down the clouds, Ye Ling stepped onto the top of Tianlan Mountain.It should be a flying magic weapon. Ye Ling took out a large number of seventh grade high grade wind spirit stones from the storage bag.
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spot in Tianfeng Gorge are not necessarily rich or noble, but have good fortune.You dare to compete with me Comparing The red fire green tailed leopard s leopard eyes widened, and said angrily Comparing to what Are you still afraid of you, Lord Leopard Let s see who kills more patrol yakshas The green black fish demon laughed loudly, and one Mengzi plunged into the sea and swam quickly towards the patrolling Yasha who was besieging Chaoyang Peak.
God knows whether the old Tantai patriarch will come back suddenly.There were only the rustling of skirts and the jingling of rings.
Even Yan Long, who was always irritable, quietly watched his senior brother s deduction during this time.But in the Hundred Talisman Formation in the forest, Hongtang and Qingwan saluted Ye Ling Wanfu in surprise and joy, congratulating their master Congratulations on your Unlocking the Secrets of Healthy Summer Meals for Weight Loss: Why Plenity Falls Short as an Ideal Weight Loss Aid
master s advancement in cultivation Master, there are nearly three hundred monks in the Zhenghai Pioneer Army.
Ye Ling saw their reaction and was very satisfied with the effect of the Flame Witch Robe.Once locked by the Blood Killing Curse, he will be the common enemy of the entire East China Sea Monster Clan Ye Ling s heart sank.
Entering the dantian, and then seeing the limbs and bones, it makes people s spirits uplifted.The purple jade earrings and purple ink fans that were killed and left behind were all powerful and useful treasures.
Little brat, please hand over the treasures in the sarcophagus Otherwise, don t blame Uncle Qiu for not caring about the love of flesh and blood.He will be more confident in rescuing the second senior sister Liang Yuzhu.
Do you dare to disobey the sect master s order The demon monks of the Green Demon Sect shouted one after another and hurriedly chased after him.Ye Cannabis Gummies Legal Status: Laws, Benefits, and Where to Buy
Ling lowered his restraining hat and deliberately avoided it.
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dust in the west and worshiped, shouting to welcome the ancestor Ye Ling, Hongtang and Qingwan were staggered by the enthusiastic crowd.
Ye Ling smiled calmly. After experiencing life and death, in this place far away from Wu State, he could be accompanied by spiritual beasts, so Ye Ling did not feel lonely.The alliance also has a slight chance of winning Later, Ye Side Effects of CBD and THC Gummies: A Comprehensive Guide
Ling turned his attention to Lou Qingwan and asked her how she practiced the Purple Eye Technique.
Hongtang beside him asked anxiously Have you not seen Xiao Tao, Siko Tingyan and the others Where are they Could it be that they were blocked by the demon bird puppets Chen Guirong smiled and said Don t worry They are here.Keep an eye on her, if she suffers any further injustice, I will take it from you Xia Tong and Zijuan, who were dressed in light blue dresses, hurriedly How Long Do CBD Gummies Stay Good For: Shelf Life and Expiration
gave a blessing and gathered their hands to promise.
He no longer cared about his hatred for the Jinwu people.They all looked solemn. They followed behind the elders of the clan, not daring to take a breath.
Ye Ling didn t know whether to laugh or cry. Back in Huanhai Cave and on the way to Qingmang Mountain on Donglai Island, Ye Ling protected them several times.The dazzling brilliance instantly attracted the attention of the barbaric cultivators on the top of the mountain When the barbaric cultivators saw that the old woman Cheng Auntie was not in barbarian attire and had no barbarian patterns on her body, the person who came with her was even wearing a witch robe.
After this calamity, please give me an accurate letter quickly.Chu s face was a little ugly. This was originally his patrol duty, or was it the new arrival Ye Ling discovered the enemy s traces, which made him a little worried, so he had to order Search The minions of the Wuzhou government must still be hiding nearby, I don t believe they can t find him
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the broken rhizome of the orchids, which are messy, but you can see that it s not the same person.
Only by treating the soul s injuries first can we go all out to use the high level rejuvenation technique to treat the left rib.It s Demon Lord Zhangzu Although he was injured, he did not escape.
Xu Mingsheng said displeasedly What are you afraid of They are just a ragtag group of casual cultivators.Let alone whether they could be sold at a high price or not, they would be sold by this barbaric man again.
Under the sunlight, it glows with a cold black light, and even the red fire green tail leopard has to be prepared.He couldn t help but be surprised and doubtful, wondering whether Ye Ling s promise was true.
Your cousin Su Wan is married Yes or no How
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back and search carefully, even if I don t have it, there will always be some among my hundreds of disciples, and then I will ask my granddaughter to bring it to you.
The green and black fish demon took a breath of cold air and said hurriedly Boss Catfish, are you sure you can stop them Do you want to go back and report to the Lord The old catfish demon paused his bone staff, and the water waterfall behind him was like two dragons emerging from the water.The one leading the demon birds is the arrogant demon turned immortal eagle Ye Ling was not surprised by this.
