SUCCESSFUL IMPLEMENTATION OF
VIETSOFT ECOMAINT CMMS
FOR SCHOOL & UNIVERSITY.

CMMS FOR SCHOOL AND UNIVERSITY PROJECT INTRODUCTION

Most people, including ourselves at Vietsoft, have long believed that Computerized Maintenance Management System (CMMS) software is primarily for manufacturing industries. However, this perspective shifted dramatically when we were approached by the leadership of a leading international university in Binh Duong.

The collaboration with this university to digitize asset and maintenance management operations revealed that managing infrastructure assets at educational institutions is far more complex than managing equipment in a manufacturing plant. The complexity arises not only from the scale but also from the diverse nature of the equipment and maintenance requirements. Ineffective maintenance can significantly impact the quality of education and the safe educational environment that institutions must provide for their staff and students.

CUSTOMER INTRODUCTION

Our client is the first public international university in Vietnam, with an investment of USD 200 million, encompassing a total floor area of approximately 135,000 square meters in Ben Cat Town, Binh Duong. The university is a member of the global alliance of partner universities with Germany, consisting of 36 universities worldwide, and maintains strong collaboration with leading technical universities within Germany’s TU9 network.

IMPLEMENTATION MILESTONES

Implementation Milestones:

06.11.2023 – Contract signing and project kickoff
15.04.2024 – Completion of data preparation and system testing
01.06.2024 – Full operation of the software
31.07.2024 – Assessment of effectiveness two months post-go-live

PROJECT SCALE

16 buildings, including administration, lecture halls, libraries, laboratories, functional classrooms, and auxiliary facilities
01 central air conditioning system
01 electrical substation
1,860 infrastructure devices
27 users, including external contractors, on the system

OPERATIONAL RESULTS

After two months of implementing the EcoMaint CMMS software, the university observed remarkable improvements in equipment maintenance management. Here are the standout results:

Indicator	06/2024	07/2024
Number of Preventive Maintenance Work Orders	330	168
Number of Breakdown Work Orders	95	35
% Breakdown WO /Total WO	22.3	17.2

49.1% reduction in Number of Preventive Maintenance Work Orders: This indicates the software’s efficiency in optimizing maintenance processes, minimizing the number of required work orders while maintaining work effectiveness, and reducing the maintenance team’s workload.
63.2% reduction in Number of Breakdown Work Orders: This impressive metric highlights the success of the EcoMaint CMMS software in preventing equipment failures and enhancing operational efficiency. The significant decrease not only saves costs but also boosts the availability and stability of the university’s facilities.
22.9% reduction in the ratio of Breakdown Work Orders /Total Work Orders: This clearly demonstrates the impact of effective preventive maintenance planning and execution. The university is gradually shifting from reactive maintenance to proactive maintenance tasks before failures occur, optimizing time and resources.

These positive results have been recognized by the university’s leadership as evidence of the project’s initial success.

For Vietsoft, this achievement is not just proof of the flexibility and effectiveness of our CMMS software across various fields, but it also opens new opportunities for applying maintenance management technology in educational settings.

We are proud to see our product contributing to enhancing the educational environment at one of Vietnam’s premier educational institutions.

Vietsoft EcoMaint is a leading CMMS software for school & university in Vietnam, enhancing productivity, efficiency, and cost savings with its intuitive interface and advanced features. It supports preventative and predictive maintenance, boosting asset availability and ensuring regulatory compliance.

Maximize the value of CMMS Software for school & university with our expert support. Book your live demo of Vietsoft EcoMaint CMMS today!