7 vấn đề chính cần tránh khi triển khai hệ thống ERP
Việc triển khai hệ thống ERP không dễ dàng như bạn nghĩ. Trong thực tế, thường có một số vấn đề lớn mà bạn sẽ vấp phải. Để giúp bạn tránh phải những sự cố này, dưới đây sẽ là tổng hợp nhanh 7 vấn đề chính thường gặp cũng như cách để phòng tránh.
1. Nhóm triển khai ERP không được hỗ trợ đầy đủ
Sau quá trình lựa chọn phần mềm quản lý ERP phù hợp tiêu tốn nhiều thời gian, lãnh đạo doanh nghiệp cần phân công rõ ràng trách nhiệm của các cá nhân trong quá trình triển khai ERP để đạt được mục tiêu.
Hãy nhớ rằng, quá trình triển khai ERP là công việc khó khăn và tốn thời gian. Một trong những sai lầm lớn mà bạn có thể gặp phải là cố gắng giải quyết quá nhiều việc cùng lúc mà không có sự hỗ trợ. Vậy nên, bạn cần phân công rõ ràng nhiệm vụ cho đến khi quá trình triển khai ERP hoàn tất. Điều này sẽ tạo nên sự khác biệt giữa các doanh nghiệp triển khai ERP.
2. Lập kế hoạch chưa sát thực tế
Triển khai hệ thống ERP là một nhiệm vụ phức tạp cần sự phối hợp chặt chẽ giữa các thành viên trong tổ chức dựa trên một bản kế hoạch chi tiết. Đây là lý do tại sao bạn nên tận dụng tốt các thông tin và lưu ý được chia sẻ bởi nhà cung cấp. Các thông tin và mẹo hữu ích sẽ giúp bạn lên kế hoạch cho toàn bộ quá trình triển khai ERP, đảm bảo dự án diễn ra suôn sẻ.
3. Thiếu thời gian đào tạo
Các nhân sự trong doanh nghiệp cần được học cách làm việc với phần mềm ERP. Và không phải nhân viên nào cũng sẽ hiểu và sử dụng được ngay khi triển khai ERP nên bạn cần ước tính thời gian đào tạo phù hợp. Tốt nhất là trước khi bắt đầu đào tạo, bạn cần chuẩn bị kỹ càng để đảm bảo hiệu quả đào tạo trước khi đi vào triển khai ERP. Quá trình này cần được coi như một phần của chiến lược quản lý thay đổi tổ chức.
4. Triển khai ERP sai thời điểm
Năm 1999, Hershey chọn thời gian diễn ra Halloween để triển khai hệ thống ERP trong khi đây là thời gian bận rộn nhất trong năm của họ. Vì vậy, họ đã phải đối mặt với một loạt rủi ro liên quan đến các ứng dụng của hệ thống phần mềm ERP dẫn đến hậu quả nghiêm trọng.
5. Triển khai hệ thống ERP dồn dập
Nhiều doanh nghiệp muốn đưa hệ thống phần mềm ERP vào áp dụng cùng lúc tại tất cả các bộ phận. Tuy nhiên quá trình triển khai có xu hướng thành công hơn khi được thực hiện theo từng bước nhỏ hoặc chia làm nhiều giai đoạn khác nhau. Điều này giúp đảm bảo dữ liệu được chuyển đổi đúng cách, cho phép quản trị viên kiểm soát hệ thống, tránh gây áp lực lên nhân viên – những người sử dụng hệ thống phần mềm ERP hằng ngày.
6. Không tận dụng hết lợi thế của các tính năng
Bạn hẳn sẽ ngạc nhiên khi biết nhiều doanh nghiệp không dành thời gian để tìm hiểu kỹ các tính năng của phần mềm ERP. Để có được ROI cao, doanh nghiệp cần tận dụng hết lợi thế của các tính năng trong quá trình triển khai ERP. Việc này sẽ khiến quá trình trao đổi với nhà cung cấp đi đúng hướng và giúp đào tạo hiệu quả hơn. Hãy tạo danh sách các tính năng chính, cùng tần suất sử dụng để xác định những tính năng đem lại hiệu quả. Quá trình đào tạo phần mềm ERP cũng sẽ tập trung vào các tính năng này để thu được hiệu quả đào tạo tốt nhất.
7. Thất bại khi chưa trải qua thử nghiệm
Các doanh nghiệp triển khai phần mềm ERP sẽ gặp nhiều rủi ro nếu chưa đầu tư thời gian, nguồn lực vào quá trình dùng thử. Dùng thử giúp người dùng hiểu về phần mềm ERP, tìm ra các ưu nhược điểm, hỗ trợ quá trình đàm phán giá thành và tính năng hiệu quả hơn.
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